Bookkeeper Job Description

Bookkeepers, or Bookkeeping Clerks, are given the important task of managing a company’s financial information.

Your Bookkeeper job description will typically be your first point of contact with your candidate audience. How you communicate the information in your job description will shape how potential candidates perceive the job duties, the value of the role to the company, the company culture, the organization of the hiring process, and the like. 

In a competitive marketplace, you want your job description to stand out so the most qualified candidates will be intrigued and motivated to apply. It’s about making an awesome first impression, and simply throwing together a generic job description won’t cut it. By putting extra time and attention into how you research, draft, and post your job description, you can make a big difference in the quality of applications and resumes you receive back.  

The job description template below will help you get started. Modify the template as needed to fit your particular business and job.

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Bookkeeper Job Description

We would like to hire a Bookkeeper to manage our company’s accounting and finance activities. You will be responsible for accounts payable and receivable, payroll, general ledger, tax returns, and other duties required to help keep our company running smoothly and in compliance with applicable laws. Along with strong technical skills, we highly value the ability to communicate directly with our clients and vendors to field client inquiries, handle bank-related matters, and resolve payment disputes.

The ideal candidate will be an effective multitasker who thrives under the pressure of deadlines. We are looking for a candidate who will take initiative to challenge the status quo by reviewing our current account systems, identifying areas for improvement, presenting ideas to management for approval, and overseeing implementation. Exceptional organizational skills and a keen attention to detail are required.

Bookkeeper Responsibilities:

  • Record daily financial transactions
  • Process accounts payable and receivable
  • Handle payroll in a timely and accurate manner
  • Balance and maintain company ledgers
  • Track and reconcile bank accounts on a regular basis
  • Pay vendor invoices
  • Prepare quarterly and monthly tax returns
  • Bring the financial books to the trial balance stage
  • Manage office expense budgets
  • Create and present financial reports such as balance sheets, income statements, and cash flow statements
  • Comply with all federal, state, and local laws
  • Coordinate efforts with an accountant when needed 

Bookkeeper Requirements:

  • 5 years of experience working with accounts payable and receivable, payroll, and general ledgers
  • Knowledge of bookkeeping software such as QuickBooks, FreshBooks, or Xero
  • Proficiency with spreadsheet software such as Excel
  • Firm grasp of generally accepted accounting principles (GAAP) 
  • Experience with data entry and record keeping
  • Ability to prepare and present financial reports
  • Adherence to all codes of ethics and rules of confidentiality
  • Bachelor’s degree in Finance, Accounting, or Business Administration

Wage Information

Median Annual and Hourly Pay:  $40,240 per year/$19.35 per hour

Annual wages for Bookkeepers in the top industries in which they worked:

  • Professional, Scientific, and Technical Services $42,560
  • Finance and Insurance $41,720
  • Wholesale Trade $41,170
  • Healthcare and Social Assistance $39,310
  • Retail Trade $35,170

* Source for wage information: Bureau of Labor Statistics